Job Applicant Data Protection Policy
This personal data protection policy aims to inform candidates about how Maison de la Soie processes their data. Its objective is to communicate the information required by Articles 13 and 14 of the GDPR.
Purpose of the Privacy Policy
This policy aims to inform Maison de la Soie candidates about how their personal data is collected, used and protected.
Role of House of Silk
As data controller, Maison de la Soie determines the purposes and means of processing the personal data collected.
Collection of personal data
Personal data may be collected:
- Directly via forms or application submissions: for example when submitting a CV, cover letter or other required documents.
- Indirectly via recruitment platforms: if you apply via recruitment sites or professional social networks (LinkedIn, Indeed, etc.).
Purposes and duration of storage of personal data
| Name of treatment | Purposes | Legal basis(s) | Data concerned | Retention period |
|---|---|---|---|---|
| Application management | Review your application, arrange interviews, check references | Pre-contractual measures, legitimate interest | Identity data, contact details, CV, cover letter, references | 2 years after last contact if consent, otherwise 6 months |
| Communication with candidates | Inform about progress, organize interviews, send offers | Pre-contractual measures, legitimate interest | Identity data, contact details, content of exchanges | 2 years after last contact |
| Management of unsolicited applications | Keep your application for future opportunities | Consent | Identity data, contact details, CV, cover letter | 2 years after receipt of the CV |
| Pre-employment checks | Check your required qualifications and background | Legitimate interest | Identity data, contact details, references, criminal record (if applicable) | Duration of the process + probationary archiving 5 years |
| Management of rights requests | Respond to and document your requests related to your personal data | Legal obligation (GDPR) | Identity data, contact details, content of the request | Time required for processing + archiving 5 years |
Recipients of personal data
- Within Maison de la Soie : data is processed by authorized personnel.
- Outside Maison de la Soie : certain third parties may have access to data (recruitment service providers, verification service providers, IT service providers). All are contractually committed to ensuring a level of protection in accordance with regulations.
Transfer outside the EU
To date, Maison de la Soie does not transfer any data outside the European Union. In the event of a future need, any transfer will be governed by the European Commission's standard contractual clauses or carried out to a country recognized as adequate.
Your rights over your data
- Right of access : obtain information on the data held.
- Right of rectification : correct inaccurate data.
- Right to erasure : request the deletion of your data, except where legally required.
- Right to restriction : limit processing in certain circumstances.
- Right to portability : receive your data in a structured format to transmit it to another organization.
- Right to object : to object to processing for legitimate reasons.
- Withdrawal of consent : possible at any time.
- Complaint to the CNIL : possibility of contacting the CNIL ( www.cnil.fr ).
How to exercise your rights
You can send your requests to:
- Postal address : Maison de la Soie, 183 rue d'Ayous, 64121 Serres-Castet, France
- Email address : contact@maisondelasoie.com
Maison de la Soie has one month to respond from receipt of your request (extended by two months if necessary).
Policy Change
This Privacy Policy may be updated from time to time.
Last updated: September 2, 2025